2012-2013 Board meeting recaps
The budget includes estimated total expenditures of $61,320,207. The district has implemented budget cuts, staff reductions and conservative spending over the last several years. As a result, it is expected that the district will end the 2012-2013 year with a reserve balance of more than 29 percent. In planning for 2013-2014, the dollar amount for estimated expenditures exceeds the amount for revenues because the district plans to spend some money from its reserve account to accomplish several needed projects.
The budget includes funds to cover district software licensing, curriculum support, the purchase of wireless access points for all classrooms and common areas, along with the creation of a single sign on portal for remote access to district resources via a common web port. Also included in this budget is the upgrade to 500mb internet bandwidth and the completion of the project to install 10 GB fiber optic connectivity to all buildings.
Budget allocations for 2013-2014 will focus on these district initiatives: K-12 literacy, standards referenced reporting, International Baccalaureate, and the transition to Common Core State Standards.
There are no major textbook adoptions this year. The digital transformation process will have a significant impact on textbook decisions in the future.
The district plans to invest approximately $1 million in capital improvements, lease payments, or equipment. Capital improvements planned for 2013-2014 include district-wide safety and security improvements, exterior roof improvements at Peculiar Elementary, building repairs at the south high school, HVAC replacements at Timber Creek Elementary, playground improvements at Raymore Elementary and Stonegate Elementary, irrigation installation at several locations, new scoreboards in the south high school main gym, and weight room improvements at the south high school.
Operating expenses also included moving each employee on the salary schedule, increased pay for employees who earn additional education, and increased health insurance premiums.The debt service fund includes amounts needed to pay principal, interest and fees on outstanding bond issues from 2005, 2007, 2008, and 2011. Total principal payments, fees and interest payments are scheduled and budgeted for $6,828,900.
The board on June 27 also approved bids for wireless access points, food, milk and bread, carpeting and cabinetry.
The board heard a review of the Extra-Curricular Athletics and Activities Program. Tom Kruse, Activities Director, presented a report about athletics and activities in the district.
Kruse said that during the 2013-2014 school year, the district will continue the ImPACT concussion testing program for all middle school and high school athletes. The program includes a baseline test on all athletes, which is used for comparison after a suspected head injury occurs. Athletes are held out of participation until there is a clear medical release.
Approximately 740 students, or 68 percent of the high school student body, were involved in one or more Missouri State High School Activities Association-sponsored activities throughout the 2012-2013 school year.To read his report, go here: Athletics/Activities
To read the entire board meeting review, go here: Board Update
To read the 2013-2014 budget plan: 2013-2014 budget
Here are some other documents presented at the meeting:
Wireless Access Points memo
Wireless Access Points bid tabulation
Timber Creek carpeting bid
Raymore Elementary cabinets
Prime Food vendor memo
Prime Food vendor bid tabulation
Milk and bread quote memo
The board approved bids to replace part of the roof at Peculiar Elementary School and to carpet six classrooms at Ray-Pec East Middle School. The board also received updates on the Technology Program and the Curriculum, Assessment and Instruction Program.To review the entire board meeting, go here: Board Update
Here are some of the documents presented at the meeting:
Banking services contract extension with UMB
MOSIP resolution to change authorized signers
Change order for wall restoration project at Administrative Services Center
Bid tabulation: Peculiar Elementary roof replacement
Bid tabulation: Ray-Pec East Middle School classroom carpeting
Bid tabulation: Timber Creek Elementary carpeting
Dual enrollment agreement with Metropolitan Community Colleges
The board of education took action to improve and upgrade connectivity between its facilities and its computer servers. The improvements will give facilities in the district the capability to transmit more information faster. The board approved a bid of $175,081 from Unite Private Networks, LLC to install single mode fiber optic cable to bring all schools to the same level of connectivity. The district will also pay an annual lease free of $84,054 for 10 years, beginning July 1. The annual lease fee is eligible for federal e-rate reimbursement. Most recently, that reimbursement rate has been 40 percent. To read more about this project and a recap of the entire meeting, go here: Board Update
Here are some of the supporting documents from the meeting:
LEAP Program Review
Athletic Trainer Services Agreement
Ray-Pec School Board on Monday, April 15, elected Kim York as president
and Leo Anderson as vice president for the next year. This was the
second meeting at which the board was scheduled to elect officers, as
the first meeting last week resulted in three tie votes, with the board
split in support of York and Board member Joe Anthuis for president.
Anderson was out of town, and although available via speakerphone, was unable to vote because he had not received the oath of office to begin his next term. The board re-convened on Monday, April 15. Board Secretary Pam Steele administered the oath of office to Anderson to begin his next term. This time, Board member Ruth Johnson was out of town, but participating via speakerphone. In a repeat of the previous week’s meeting, Board member Kyle Gillespie nominated Anthuis for president, and Johnson nominated York for president. Anthuis then requested a roll call vote, which allows only those board members physically present to vote. The result was a tie, with Anderson, Maria Davies and York supporting York; and Anthuis, Dana Hille and Gillespie supporting Anthuis. Kyle reiterated his support for Anthuis, and Johnson repeated her support for York. Anthuis said he believed that York could make positive contributions, regardless of the chair she holds on the board. Anderson apologized for being out of town for the previous meeting, and asked fellow board members to ask themselves, “Who is right for the position at this time?” Johnson repeatedly expressed frustration that she was not able to vote on the issue. A second and third round of voting yielded the same result. There was additional discussion about the public perception of the board and how Anthuis or York might best lead the board. Facing a deadlock, the board began to make plans to schedule a meeting for the evening of Tuesday, April 16, when all seven board members could be present. Superintendent Dr. Jeff Kyle said the board had until midnight April 16 to meet the deadline for reorganization. York said that it did not appear that any board member would change his or her vote. York asked Anthuis to remove the roll call requirement to avoid another meeting. Anthuis ultimately lifted the roll call request, and the board voted 4-3 to elect York president. For the position of vice president, Gillespie nominated Anthuis, and Johnson nominated Anderson. The board voted 4-3 to elect Anderson as vice president.
Before electing officers, the board approved a salary increase for employees for 2013-2014 and the renewal of employee benefits for 2013-2014. The district will continue to pay the premium for the base health insurance plan for employees. Coverage for spouse, children or families is available at an additional cost to employees.
The special reorganization meeting began at 5:30 p.m. Tuesday with a unanimous vote to certify the April 2 election results which showed that voters re-elected Leo Anderson and Joe Anthuis to three-year terms on the board. Anderson was out of town, but was available via speakerphone to vote his approval.
Board Secretary Pam Steele then administered the oath of office to Anthuis so that he might begin his new three-year term. Steele explained that she will administer the oath of office to Anderson after he returns, as he must be physically present.
Next on the agenda was election of officers. Steele moderated that portion of the meeting, due to the absence of Superintendent Dr. Jeff Kyle. She asked for nominations for board president.
Board member Ruth Johnson nominated Kim York, who served as president the past year. Board member Kyle Gillespie nominated Anthuis. With no additional nominations, the board voted, and tied with three votes for York and three votes for Anthuis. Voting for York were Johnson, York and Board member Maria Davies. Voting for Anthuis were: Gillespie, Anthuis, and Board member Dana Hille. Anderson was unable to vote and break the tie because he has not officially begun his new term as a board member.
Steele said that rules require the board to continue to vote until a majority vote is reached. Before voting a second time, Gillespie commented in support of his nomination of Anthuis. He said that the board had a regular practice of rotating members to serve as vice president and president, and noted that Anthuis was the most experienced member of the board. He said Anthuis’s depth of knowledge and experience would be beneficial for the board in a year with a transition to a new superintendent.
Johnson commented in support of her nomination of York. She praised York for her job as president this past year, especially in working through the information and details of searching for and hiring a new superintendent.
A second vote yielded the same results, with three votes for each.
York then suggested that she and Anthuis each say a few words. Anthuis stressed his experience and the board’s succession plan for different board members serve as officers. York said she felt it was a privilege to serve as board president and said that her job afforded her the flexibility to attend events at which the district might want board president representation. She said she would like to continue serving as president through the transition with a new superintendent.
A third vote yielded yet another tie.
At that point, board members asked for options. Steele explained that a majority must select the president, and that the board must complete its reorganization within 14 days of the April 2 election. After some discussion, the board agreed to meet on Monday, April 15. At that point, Anderson could be sworn in to participate. Board member Ruth Johnson is scheduled to be out of town, but it was noted that she could vote via speakerphone because she is already a sitting board member. The meeting will be in the board room at the Administrative Services Center, 21005 S. School Rd., Peculiar, and is open to the public. The next regular meeting of the board is scheduled for 7 p.m. Thursday, April 18, at the same location.
The board approved a 10-cent increase to lunch prices for 2013-2014. The student lunch price for grades K-6 will be $2.10. The student lunch price for grades 7-12 will be $2.40. The adult lunch price will be $2.85. The price increase was necessary to meet requirements by the U.S. Department of Agriculture for districts that participate in the National School Lunch Program.
The board approved the February ridership report, a list of early graduates, and heard reviews of several district programs, including energy management, A+, vocational programs, and federal programs.
The board also learned that instead of adding another day at the end of the school year, the district will have an early-release day for students on Monday, April 22. (That date was originally planned for a full day of professional development.) The last day of school will remain as an early-release day on Friday, May 31.
To review the entire board meeting, go here: Board Update
You can see the 2013-2014 calendar here: http://www.raypec.k12.mo.us/DocumentCenter/View/5442
The board approved a five-year agreement with Apple Bus Company to provide contracted transportation services to the school district. For the first year of the contract, there will be no price increase and Apple will provide six additional bus monitors. For the second year, the price will increase 2.5 percent. For the third year, the price will increase 2.8 percent. The cost for years four and five remain negotiable, and could range from no increase up to a maximum of 4.5 percent.
The board also approved a proposal for Westbrook & Co. to provide auditing services for three years.
To read a recap of the board meeting, go here: Board Update
- Leo Anderson of Raymore
- Joe Anthuis of Raymore
- Louise C. Large-Gurin of Raymore
- Tonya R. Long of Raymore
The top two vote-getters will be elected to three-year terms. Each year, two or three of the seven seats are up for election.
The school board also heard reviews of the Library/Media Center program and the Guidance program. To read more about these items and the rest of the board meeting, go here: Board update
Filing will begin on Dec. 11, 2012, at 8:00 a.m. and will continue during the district's regular business hours, which are Monday through Friday, from 8:00 a.m. to 4:30 p.m. Filing will not occur on days that the school district's offices are closed due to inclement weather. Filing will also not occur on the following holidays when the school district's offices are closed: December 24, December 25, and January 1. Filing will end on January, 15, 2013, at 5:00 p.m.
There are two (2) positions available with three-year terms. Board members whose terms expire in 2013 are Leo Anderson and Joe Anthuis.
Placement on the Ballot
Order of filing will determine placement on the ballot. This is in accordance with board policy BBB - School Board Elections. (Policy BBB)
Please contact School Board Secretary Pam Steele at 816-892-1311 or at with any questions.
Qualifications for candidacy
Board policy BBBA - Board Member Qualifications (Policy BBBA)
Steele said the district had a clean audit with no findings. In audit terms, a “finding” is an area of weakness or deficiency that needs modification or correction. A finding may occur for a variety of reasons. For example, the auditors may note missing documents, improvements needed in travel procedures or record keeping, or make suggestions to improve cash handling or internal audit procedures.
The audit included fund balances as of June 30, 2012. The district’s financial status, as reflected in total net assets, increased by $3.4 million. He reported on the district’s outstanding long-term debt. Outstanding debt decreased to $61,664,184 from $86,826,216 in 2011. During the 2011-2012 school year, the district paid more than $14 million toward debt as it paid off bond issues for past construction and leases.
Steele said the district’s reserves were at 31 percent on June 30, 2012, up from about 25 percent the year prior. He said the balance indicates that the board and administration have been proactive and said the auditing firm likes to see “healthy” reserve balances at 20 percent and higher. The audit report stated that “The Raymore-Peculiar School District continues to be in good financial health and is committed to strong financial management. The district is limiting spending by budgeting conservatively and planning for future projects.”The board of education on Thursday also approved bus routes and ridership and applications for early graduation. In addition, the board heard reviews of the Transportation, Parents as Teachers, Early Childhood, and Special Education programs. To read a recap of the board meeting go here: Board Update
Dr. Kevin Daniel, assistant superintendent for academic services, and
several others provided an overview to Common Core State Standards. The
Common Core State Standards Initiative is a state-led effort to
establish a clear set of educational standards for English language arts
and math. States may voluntarily adopt the standards, which are
designed to ensure that students graduating from high school are
prepared for college or to enter the workforce.
The board approved a draft of the district's new Strategic Plan. The 30-page document provided an overview of the process, and an outline of goals and objectives around eight goals areas. The plan, once complete, is designed to guide the district from 2012-2017, with annual reviews and updates. The five goal areas are: Student Success, Workforce Satisfaction and Engagement, Fiscal Responsibility, Technology Optimization, Leadership and Governance, Performance Measurement, Stakeholder Satisfaction and Engagement, and Communication.
The board approved the district’s participation in a consortium of
eight school districts working together to pursue grant funds to
establish a personalized learning environment for students. The group,
named the Mobile Mastery Consortium, is seeking $40 million in funds
from the U.S. Department of Education Race to the Top district grant
competition. The grant application is due by Oct. 30, and approval
notification is expected by Dec. 31, 2012. There is no district
financial match required. The board voted 6-1 to allow the district to
submit the grant application. Board Member Ruth Johnson cast the
To read more about these items and other action and topics from the board meeting, go here: Board Update
The board approved hiring a firm to conduct a job classification and compensation study and approved a fence bid for the athletic field area at Ray-Pec East Middle School. The board also shared plans for the superintendent search process. In addition, the board heard reviews of the Public Relations and Professional Development programs in the district.
To read a recap of the entire board meeting, go here: Board update
The board also hired the Missouri School Boards Association to assist in the search for a new superintendent. The board also considered Ray and Associates, a firm based in Iowa that also has a Missouri office. MSBA will help the school board with a needs assessment to identify desired characteristics people would like to see in a superintendent. MSBA will also help with candidate recruitment, evaluation and screening. To read more about the MSBA search services, read the Letter and the Proposal and the Contract. After notifying MSBA of the approval, the board will begin to develop a timeline for the search process.
The school board also approved a bid for additional playground equipment at Creekmoor Elementary, an agreement with the City of Peculiar for a School Resource Officer, and surplus property bids.
Here is the agreement with the City of Peculiar for a School Resource Officer: Agreement
To read the staff wellness program review, go here: Staff Wellness
The school board learned Ray-Pec students scored above the state average in all but one subject tested on the Missouri Assessment Program (MAP) tests and End-of-Course (EOC) exams again this year. Students were tested in the areas of math, communication arts, science and social studies. Testing takes place each year in the spring, and the state released the 2012 results earlier this month. District scores are based on the percentage of students scoring in the top two achievement levels – proficient and advanced. Ray-Pec students scored 9.1 percentage points higher than the state average in communications arts and 13.6 percentage points higher than the state average in math. MAP tests are given to students in grades 3-8 in Communication Arts and Math, with grades five and eight also taking a science test. In each grade level, Ray-Pec students scored above the state average in math, communication arts and science. End-Of-Course exams are taken by secondary students who are enrolled in a tested course, regardless of their grade level. The 2012 courses with EOC exams were English I, English II, Algebra I, Algebra II, Geometry, Biology, American History, and Government. Ray-Pec students outperformed the state average in every tested area, except American History.
To read a recap of the entire board meeting, go here: Board update
Superintendent Dr. Jeff Kyle announced that he plans
to retire at the end of the 2012-2013 school year. The Ray-Pec Board of
Education on Thursday, July 19, 2012, accepted his retirement letter
during the closed session before the meeting. Board President Kim York
announced the retirement during the open session. Dr. Kyle came to
Ray-Pec in 2005 as assistant superintendent and has served as
Superintendent of Schools for the last six years. His passion for
children and dedication to their success were the hallmarks of his
career in education. The board will begin its search for the next
superintendent in September and intends to engage a search firm to
assist in the process.
To read Dr. Kyle's letter, go here: Retirement letter
To read a recap of the entire board meeting, go here: Board Update