The board of education on Oct. 25, 2012, approved hiring DLR Group to provide Long Range Facility Planning and district-wide Master Planning Services. The board approved paying DLR Group at a rate of $150 per hour for a total not to exceed $40,000 to complete steps 1-3 in the plan. (DLR presentation to Ray-Pec) The district was seeking a firm to provide professional planning services to update the Long Range (10-year) Facility Plan, as well as a district-wide master plan describing how the district will use existing properties, a plan for purchasing new property in the future, and the general layout of the facilities to be constructed over the next 10 years. The firm is to help the district with educational planning and master planning. This does not mean that the selected firm will necessarily be retained as the full designer for any future facilities. Jay Harris, assistant superintendent for administrative services, outlined the process for selecting a firm. He noted that the district announced a Request for Proposals for the services. (RFP) The district received five proposals on Oct. 5, 2012. A selection committee reviewed the proposals and evaluated them based on related experience, qualifications of personnel assigned to work on the project, responsiveness of the written proposal, references, and proximity to the Ray-Pec School District. The committee selected two firms to interview.

At the Oct. 25, 2012, Board of Education meeting, the board approved a draft of the district's new Strategic Plan. The 30-page document provided an overview of the process, and an outline of goals and objectives around eight goals areas. The plan, once complete, is designed to guide the district from 2012-2017, with annual reviews and updates. The five goal areas are: Student Success, Workforce Satisfaction and Engagement, Fiscal Responsibility, Technology Optimization, Leadership and Governance, Performance Measurement, Stakeholder Satisfaction and Engagement, and Communication. Read more: Strategic Plan Draft

The board also considered a proposed "dashboard" as a way to view progress on goals and objectives in the Strategic Plan. You can see how this looks: Proposed dashboard

At the Sept. 20, 2012, Board of Education meeting, the board reviewed this timeline for finalizing and implementing a new strategic plan. Timeline

At the May 24, 2012, Board of Education meeting, the board received an enrollment analysis report from Rob Schwarz, chief executive officer of RSP and Associates of Overland Park, Kan. RSP is a professional planning and educational firm. The district hired RSP to conduct a demographic analysis and enrollment projection report. Schwarz presented an executive summary to the board.

Demographic report

Eight strategic planning goal teams are scheduled to begin meeting on Monday, Feb. 13. A list of the team members was presented at the Jan. 26, 2012, school board meeting.

List of team members

The Ray-Pec School District has formed eight District Strategic Planning Goal Teams. Thanks to those who volunteered to serve on these teams. The first meeting for goal team participants is scheduled for Feb. 13.

The Strategic Planning efforts to date have led the District to identify key themes to serve as the foundation for an updated Five-Year Strategic Plan. Many stakeholders provided feedback that helped identify these eight goal themes:

• Student Success
• Communication (Internal/External)
• Workforce Focus
• Leadership/Governance
• Technology
• Fiscal Responsibility Integrated with Strategic Direction
• Performance Management tied to Strategic Direction
• Stakeholder Focus

Here is a report that shares the feedback from 11 focus groups conducted during fall 2011. There were 163 people who participated in the various groups to provide important feedback to the district.

Focus Group Feedback

December 2011: On Dec. 8 and 9, district leaders participated in two days of strategic planning. The group worked with Raina Knox, president of the Excellence in Missouri Foundation, to review feedback from focus group interviews. The group also began to formulate goals and objectives for a five-year plan.

The two-day meeting included school principals, district administrators, and school board members Leo Anderson and Ruth Johnson. In reviewing data from focus groups and internal interviews, Knox helped the group identify opportunities for improvement in the areas of leadership, workforce issues, communication, fiscal responsibility, and strategic planning.

Long Range Facility Plan 2010-2020

September 2011: Ray-Pec continues to evaluate systems; seeks ways to improve overall quality

May 2011: Work to continue through 2011-2012 - District continues process to revise CSIP

During March and April 2011, a specially-trained assessment team conducted interviews with district leaders. The assessment team also conducted brief interviews during "walk-arounds" at all district facilities. Questions covered processes, customer service, use of data, measurement, and other topics that are principles of the Malcolm Baldrige Performance Excellence Model. A summary of those interview results was shared with the assessment team and district leaders in June.

This feedback report from the "Show Me Challenge" identified key themes and opportunities for improvement. The report shared that the district needs a more consistent and systematic approach to strategic planning, leadership, organizational communication, performance measurement, and customer focus. The feedback report revealed that the district lacks systematic processes to gather data, analyze data, share information throughout the district, and receive and respond to feedback from customers. Here is the report:
Show Me Challenge feedback report

Mission, Vision and Collective Commitments

The Comprehensive School Improvement Plan for the Raymore-Peculiar School District outlines the district's priorities for the 2011-2016 school years.

Each school in the district uses the district's CSIP to establish goals for improvement contained within each school's School Improvement Plan (SIP).

More than 120 district employees and community members were involved in revising and enhancing the district CSIP. Thanks to everyone who contributed to this important process. 

Raymore-Peculiar School District Comprehensive School Improvement Plan

The Missouri School Improvement Program (MSIP) requires every school district to have written program evaluation plans that guide program development and improvement. Throughout the year, program evaluations are presented to the Board of Education.

Ray-Pec Program Evaluation Powerpoint
Program Evaluation Instructions
Program Evaluation Planning Process
2012-2013 Program Evaluation Template 1
2012-2013 Program Evaluation Template 2
Writing SMART Goals Presentation