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How to Request Use of School Facilities

Step 1: Register and Request Space

  1. Create an account using the registration link: Register for an account

  2. Upload proof of current liability insurance during the registration process.

  3. Wait for account approval. Once approved, you may request:

    • Location

    • Room

    • Date

    • Time

    Instructions for requesting space are available on the facilities request page.

  4. Need help?
    Contact us if you have questions or need assistance:

Step 2: Submit Your Deposit

Send your deposit check by mail or in person to:

Karla Summerford
Department of Facilities and Support Services
21005 S. School Rd.
Peculiar, MO 64078

Fees and Additional Costs

Facility rental fees are charged hourly and are listed in the Facilities Use Fee Schedule, which can be found in the Regulation and Board Policy.

Additional fees may apply if your group:

  • Uses a facility outside normal school hours
    A district custodian is required to open and close the building. Large events also require a custodian to be present during the event. These costs are paid by the requesting group.

  • Uses a school kitchen
    A district Food Service employee must be on duty for any kitchen use. This cost is paid by the requesting group.

  • Uses district technology
    This includes audio/visual equipment or auditorium sound and lighting.

Hourly rates for these services are listed at the bottom of the Facilities Use Fees document.

Site Monitor Requirement

Community group events require a Ray-Pec staff member to serve as a site monitor.

  • If your group knows a Ray-Pec staff member, they may volunteer.

  • If no volunteer is available, the district will assign a monitor, and the cost will be billed to the requesting group.

Site monitor responsibilities are outlined in the Site Monitor Form.

Step 3: Confirmation & Billing

The District Facilities and Support Services Office will:

  • Confirm space availability with the building administrator

  • Send billing information to your group

Requests are approved on a first-come, first-served basis.

*Please note that rescheduled district events will take precedence over previously approved outside group events, and facilities will generally be unavailable on days that school is cancelled due to inclement weather.