How to Request Use of Facilities

Step One

Register for an account as a user with the following link:

During this process, proof of current liability insurance will need to be uploaded.

Wait for the account to be approved. Then you may request the location, room, date and time.  Please find directions on how to request space here.

If you need assistance or have questions, please contact us at:

Step Two

Send a deposit check to:

  • By mail or in person:
    Karla Summerford
    Department of Facilities and Support Services
    21005 S. School Rd.
    Peculiar, MO 64078


The Fee Schedule lists the costs to reserve each available space in a school building on an hourly basis and is listed in the regulations and board policy linked below. Additional fees may apply if your group:

  • Using a building during non-traditional school hours requires a custodian (district staff member) to open and close a school building if it is utilized by an outside group. In addition, when a school facility is being used by a large group, a school custodian shall be present during its use to protect school property (at the expense of the requesting group).

  • Makes full-use of a school kitchen. When a school kitchen is utilized for a function, a district Food Service employee must be on duty for the event (at the expense of the requesting group).

  • Uses district technology (audio / video equipment or auditorium sound / lighting).

Hourly fees for these services are listed at the bottom of the Facilities Use Fees. For more information, see the Regulation and Board Policy.

Community group events require that a Ray-Pec staff member serve as a monitor for the event.  If the community group knows a staff member who is involved in their organization, they can volunteer their time.  If one cannot be found the school district will ask for a volunteer who will be paid for this time at the expense of the requesting group.  This form gives the duties of a site monitor: Site monitor form

Step Three

The District Facilities and Support Service Office will confirm the availability of your requested space with the building administrator and bill your group. Requests are generally confirmed on a first come, first served basis.

*Please note that rescheduled district events will take precedence over previously approved outside group events and facilities will generally be unavailable on days that school is cancelled due to inclement weather.